In a previous article, we mentioned the benefits of using Labels in Gmail to arrange your incoming messages, and to store important messages in an easy-to-find folder-style system. If Labels are new to you, here is the important thing: Labels are similar to the folder system that’s used on the hard disk drive of computers to keep digital information. Both Windows and Mac utilize the folder concept. In Gmail, the Label system helps you store and sort incoming e-mail messages. You can either move individual messages to its own Label (think “folder”), or have the Gmail system automatically move messages to their specified Label for you. Continue reading to learn how.
Why should you use Labels in Gmail? If you’re a businessperson who uses Gmail as your everyday e-mail client, it is possible to separate e-mails according to different projects, clients or any other categories. For private use, Labels may be used to organize e-mail messages from friends, family as well as others, or perhaps for other important what exactly you need to keep in mind. When you start to make use of the Label feature in Gmail, you’ll find your very own ways to use it. Of course, just about the most powerful highlights of gmail label tips is that it never completely deletes any e-mail message (until you tell it to). All e-mail messages are held in the “All Mail” Label, and can be found with a simple, Google-like search function – but that’s another article for an additional day.
To gain access to the Label function, try to find the little gear-like icon at the top-right corner of your Gmail inbox page. Give that a single left-click as well as a small menu will open. Another left-click on the first item that says “Mail Settings,” and you’re on the Settings page. On that page, you’ll see a long list of text links across the top: General, Accounts, Filters and a lot more, including Labels. Click on the Labels link to go to that page.
The very first thing you’ll see would be the built in, standard-equipment Labels that come with all Gmail accounts: Inbox, Starred, Chats, Sent Mail, Drafts, All Mail, Spam and Trash. These are the “standard” Labels the thing is along the left-side column from the Gmail mail page. You are able to click on the “Show” or “Hide” links to the correct of every Label to do just that – show or hide the link on the main Gmail page, however, you cannot delete or change them in any other way – they’re hard-wired into the Gmail system.
Under the standard Labels, you’ll visit a divider line, then your word “Labels” as well as a text-input box to “Create a New Label.” Should you haven’t created any labels yet, there won’t be anything listed under this box. As you create and manage new Labels, those Labels is going to be indexed in alphabetical order along the page. When you create new Labels, you’ll have the capacity to show or hide uzrykq as well, or delete the Label entirely. It’s worth noting, that even if you delete a Label, the messages that have been kept in that Labels folder will never be deleted. The messages is still “findable” by searching through your entire e-mail database.
When you have labels set up, you’ll discover them listed in the left-hand column on the Gmail inbox page – right beneath the “standard” labels like Inbox, Drafts, Spam, Sent Mail and some others. Remember, since we said in the previous article, that one could elect to either “hide” or “show” the label all on your own Gmail page, so be certain you’ve chosen to exhibit those you should see.
So – you’ve got e-mail messages coming in in your Gmail inbox, and labels you want to put some of the message in to…ok now what? First, let’s speak about “manually” moving a few of these incoming messages. Remember, labels are much like the “folders” that appear in other e-mail systems and even on the hard drive of the computer. It’s merely another term for the storage system. Bearing that in mind, here’s how to move messages: Needless to say you’ve probably notices, that as new messages get to your Gmail inbox, the unread ones are shown in bold text. Once you’ve read them, they can be found in normal text. Each message appears within the Gmail inbox as a separate collection of text, showing (reading from left-to-right throughout the message) the sender, the niche line as well as the date or time the content arrived in your inbox.
But if you look closely, you’ll see three more items on each message line, at the very left in the text. Starting in the very left is – for lack of a much more technical term – a team of eight little spots or dots. They search almost like perforations on the web page. They’re meant to represent a location you are able to “grab” the content and move it. And also by grab, we mean simply click it along with your mouse (left mouse button for you personally PC folks available). Once “grabbed” it is possible to drag the message over to any one of many labels displayed on the left side of the window, including the built in Gmail labels, or any label you’ve created yourself. When you click those little dots, you’ll view the mouse pointer become a small hand icon, so when you drag, you’ll view a small box which says “Move 1 conversation.” Remember, Gmail calls e-mail messages “conversations” because while you reply back and fourth with all the sender of the original e-mail, those individual messages are “stacked up” on the top of each other inside an ongoing “conversation.” When you get the box over one of the labels (the fishing line of text because left column), simply release the mouse button, and also the conversation will likely be transferred to that label.