Email has become the most important communication tool for most people, but this excellent tool can be a curse if not kept under control. The constant influx messages can occasionally be overwhelming and leave one dazed and confused. How often have you opening your email and suddenly felt that handling all of your emails has become a herculean task. What follows is my listing of actions that will make your daily life with email easier.
Shut off any email notification which you have gotten a new email. You email account is not the boss individuals, you are the boss. You must not be disturbed when you find yourself working on something else, instead pick many times during the day to examine your email account and look after your emails at that time. Doing this will help you save some time and even reduce stress.
Create an inbox that collects emails which can be addressed only to you. This is your most essential inbox. You do this by making a rule that sends messages addressed only to you to this special inbox, I personally use “my eyes only” for this particular. Now messages kept in your original inbox are addressed to multiple people and they are not often as important for you.
Over time all of us hop on email lists for various companies or people that wish to sell you something. If you don’t require it, unsubscribe as a result, usually there exists business email at the bottom from the email. If you have no unsubscribe option or unsubscribing doesn’t work then create a rule to send email from that addressee for the trash.
In case you have a buddy that loves to provide you with emails containing jokes or whatever which have been emailed to a lot of people, delete it and ask your friend to avoid sending you those types of emails. Those emails are frequently employed for transmitting viruses. If you get emails from your ex-queen of Nigeria that will compensate you millions to help her move her money in to the US, delete it. Beware or email scams, there are numerous them.
You now need to deal with the emails that you receive. You should do certainly one of five things when you read an email; trash it, reply then trash it, put it on your calendar then trash it, produce a task then trash it, put it in a folder , or trash it. I said trash it a lot because to kept things from accumulating you need to care for it straight away and get rid of it, if possible. You could have a few long-term projects going on where you need to save the e-mail for future reference however, if it requires one to do something be sure you create a task also.
If you are using outlook you may create tasks easily by dragging the e-mail towards the task icon this can produce a task from the email. You may also drag an e-mail towards the calendar icon to create a reminder through the email or even a meeting. A good example of the label or folder name may be “Receipt,” and placed on websites you make purchases from. Or if you are waiting around for an email from a potential employer, you are able to filter an email sent from anyone in a specific company, although not tied to a person. That way, you’ll ghngst likely miss it inside your inbox.
I love using one label name per filter, but when filtering grows for you because it has on me, you could make more elaborate filters. A good example could be forwarding emails to your mobile phone in the event the email subject has got the words “job position.” This way, you don’t need to glue yourself to the pc, waiting for replies
There were times when I had greater than 400 emails within my inbox and I decided I had to accomplish something. This is how I chose to tame my email, I really hope it matches your needs also and in case you have other methods to deal with the mayhem then please share them. I suggest you spend your brand new found leisure time watching a new DVD.